Inventory tracking that holds up at the variant level.

Variant- and location-level by default

Inventory in Vendee Pro is tracked per variant per location. That sounds obvious until you see what most tools do, which is roll everything up to the product level and call it a day. The difference shows up the first time you run out of size 8 in the popular hat color while the warehouse still has cases of size 11. With variant-level tracking, your low-stock list is accurate and your reorder math is accurate.

Each inventory row carries the on-hand quantity, the committed quantity (placed but unfulfilled), the unavailable quantity (holds, damaged, safety stock), an available figure derived from those, the cost basis, and a reorder rule when one is configured. The data is mirrored continuously from your connected POS, which remains the system of record for physical on-hand.

POS-mirror architecture

Vendee Pro is a POS-mirror native platform. Physical on-hand is owned by your POS (currently Shopify; Heartland Retail and more on the roadmap). Vendee Pro mirrors the POS’s catalog and stock levels into its own tables so reports, the AI assistant, and the OTB engine can run fast queries without hammering the POS API. The mirror updates live via webhooks for Shopify (inventory_levels/update, products/*, orders/*, locations/*) and via scheduled pulls as a safety net.

What Vendee Pro owns directly: purchase orders (including per-line landed cost), receiving records, vendor and supplier records, OTB budgets, reorder rule overlays on each stock-level row, demand forecasts, and stocktake variance reports. What it deliberately does not own: manual stock adjustments and inter-location transfers. Those happen in the POS, which already has the workflows your staff uses.

Stocktakes against the POS mirror

Vendee Pro supports scoped stocktakes that snapshot the POS mirror at the start of the count, accept scan-to-count entries on the floor, and surface the variances at the end. The stocktake is report-only by design - nothing writes back to your POS. You review the variance, decide what to adjust, and apply the corrections inside the POS that runs your business. The stocktake document and its full audit (who counted what, when) is preserved in Vendee Pro for forensic review. Read more about stocktakes →

Demand forecasts

Vendee Pro computes a 30-day moving-average demand forecast per (location, variant) from your POS sales history. Each forecast row carries the forecasted quantity, a confidence score derived from how many of the last 30 days actually had sales for the SKU, days-of-stock-remaining at the current run rate, and a suggested reorder date. Weighted, linear-trend, and seasonal forecasting models are on the roadmap but are not in the shipping product today. More on reorder automation →

Live with your point of sale

Inventory in Vendee Pro stays in step with your connected POS. For Shopify, inventory changes trigger real-time webhooks (inventory_levels/update) so on-hand counts update in seconds, with a six-hour scheduled pull as a backstop. Orders flow in via orders/create and orders/updated webhooks with a daily reconciliation pull. When you receive a PO in Vendee Pro, the receipt is pushed to the POS as an additive on-hand delta, so the buyer’s view, the floor’s view, and your reports all see the same numbers.

What the inventory dashboard shows

• On-hand summary by store, by location, by category.
• Inventory valuation at cost or at active selling price, grouped by category, vendor, supplier, or location.
• Running out soon: SKUs at or below their reorder point, ranked by days-of-cover.
• Forecasts: days-of-stock-remaining and suggested reorder dates per linked SKU.
• Sync freshness: every stock row carries last_pulled_at and last_changed_at timestamps so you can see when the POS last reported.
• Quick actions: start a stocktake, generate reorder POs from the low-stock list.

Multi-currency-ready

Purchase orders can be placed in any supported source currency; on submit, Vendee Pro snapshots the exchange rate and writes wholesale_price_base, retail_price_base, shipping_cost_per_unit_base, and total_base in the store’s destination currency. Cross-PO aggregates — vendor spend, margin, OTB, inventory valuation — roll up against those frozen base values so the numbers don’t drift as live FX moves.

Frequently asked questions