Inventory tracking that holds up at the variant level.

Variant- and location-level by default

Inventory in Vendee Pro is tracked per variant per location. That sounds obvious until you see what most tools do, which is roll everything up to the product level and call it a day. The difference shows up the first time you run out of size 8 in the popular hat color while the warehouse still has cases of size 11. With variant-level tracking, your low-stock list is accurate and your reorder math is accurate.

Each inventory row carries the on-hand quantity, the committed quantity (placed but unfulfilled), the unavailable quantity (holds, damaged, safety stock), an available figure derived from those, the cost basis, and a reorder rule when one is configured. The data stays continuously in sync with your connected POS, which remains the system of record for physical on-hand.

Your POS stays the system of record

Physical on-hand is owned by your POS (Shopify and Heartland Retail today; Lightspeed Retail (R-Series) and more on the roadmap). Vendee Pro keeps a continuously synced copy of your catalog and stock levels so reports, the AI assistant, and open-to-buy answer instantly — updated in real time, with automatic safety-net syncs so nothing is ever missed.

What Vendee Pro owns directly: purchase orders (including per-line landed cost), receiving records, vendor and supplier records, OTB budgets, reorder rule overlays on each stock-level row, demand forecasts, and stocktake variance reports. What it deliberately does not own: manual stock adjustments and inter-location transfers. Those happen in the POS, which already has the workflows your staff uses.

Stocktakes against live POS counts

Vendee Pro supports scoped stocktakes that snapshot your POS stock levels at the start of the count, accept scan-to-count entries on the floor, and surface the variances at the end. The stocktake is report-only by design - nothing writes back to your POS. You review the variance, decide what to adjust, and apply the corrections inside the POS that runs your business. The stocktake document and its full audit (who counted what, when) is preserved in Vendee Pro for forensic review. Read more about stocktakes →

Demand forecasts

Vendee Pro forecasts demand per location and variant from your POS sales history. Each forecast carries a projected quantity, a confidence indicator so thin sales history is flagged rather than trusted blindly, days of stock remaining at the current run rate, and a suggested reorder date. More on reorder automation →

Live with your point of sale

Inventory in Vendee Pro stays in step with your connected POS. On-hand counts update in seconds when something changes, with automatic safety-net syncs as a backstop. When you receive a PO in Vendee Pro, the receipt updates the POS on-hand in seconds, so the buyer’s view, the floor’s view, and your reports all see the same numbers.

What the inventory dashboard shows

• On-hand summary by store, by location, by category.
• Inventory valuation at cost or at active selling price, grouped by category, vendor, supplier, or location.
• Running out soon: SKUs at or below their reorder point, ranked by days-of-cover.
• Forecasts: days of stock remaining and suggested reorder dates per linked SKU.
• Sync freshness: every stock row shows when the POS last reported and when the count last changed.
• Quick actions: start a stocktake, generate reorder POs from the low-stock list.

Multi-currency-ready

Purchase orders can be placed in any supported source currency; on submit, Vendee Pro snapshots the exchange rate and freezes every cost, price, and total in the store’s home currency. Cross-PO aggregates — vendor spend, margin, OTB, inventory valuation — roll up against those frozen values so the numbers don’t drift as live FX moves.

Frequently asked questions