Stocktakes that finish before lunch
The reason stocktakes get put off is that most tools force you to count the entire store every time. Vendee Pro doesn’t. Pick a location, then narrow to a vendor, a category, or a product type, and the count is scoped to just those variants. A single-brand cycle count at one store is usually a few dozen rows, not a few thousand. You finish counting before the next break.
Inside the scope, every variant the POS thinks you have is on the count list, plus anything in your catalog at that location. Outside the scope, nothing is touched. The next stocktake can take a different slice. Most retailers run them on a rolling cadence rather than a once-a-year fire drill, and Vendee Pro is built around that habit.
Scan-to-count, +1 per beep
The count screen has a single focused input that accepts barcode or SKU. Each scan finds the matching variant in scope and adds one to its counted quantity. The input stays focused, so a hardware barcode scanner plugs in and just works. No hunting for fields, no popping modals, no double-keystrokes. If the count is already known, you can type it directly into the row and skip the scan. Per-row plus and minus buttons handle quick corrections, and clearing a row back to "not counted" is one click.
The variance dashboard, in five buckets
While the count is in progress, the dashboard shows four summary tiles that update live: SKUs in scope, matches, variances, and the priority bucket called Not scanned. Below the tiles, five filter tabs let you switch the row list between:
- All. Every variant in scope, in one list.
- Not counted. Variants nobody has scanned or typed yet.
- System has stock you didn’t scan. The high-value bucket. POS says you have one or more on hand but the floor count is zero. Usually the thing on the shelf that the team walked past.
- Variances. Counted, but counted differs from system. Surfaces shrink and overage in the same view.
- Matches. Counted equals system. The healthy rows.
Switching tabs is one click. The summary tiles stay synchronized with whatever filter you have open, so the numbers you see at the top match the rows you see below.
Multi-counter, fully audited
More than one staff member can work on the same stocktake at the same time. Each counted row records the user who scanned it and the timestamp, so you can audit who counted what after the fact. When you have two people walking the floor and a third entering known-quantity rows from the back office, the dashboard reflects all three streams at once.
Export the variance, hand it off
Any of the five filter tabs can be exported to CSV. Export the full variance list, or just the "didn’t scan" bucket, or just the matches if you need a clean reconciled list for your accountant. The export includes vendor, category, system quantity, counted quantity, variance, status, the user who counted each row, and the timestamp. Hand the file to your team, open it in Excel, or load it into your POS for adjustments.
Report-only by design
This is the design decision that separates Vendee Pro from most stocktake tools. Vendee Pro does not push counts back into your POS automatically. We snapshot your POS mirror at the start of the count, surface the variances at the end, and stop. You decide what to adjust, where, and when, inside the POS that already runs your business.
Why this matters: most stocktake nightmares come from the writeback step. A stuck job, a flaky webhook, an off-by-one mapping, and suddenly your Shopify on-hand is wrong and nobody can explain why. The variance report from Vendee Pro is an artifact - a forensic record of what was on the floor on a specific day, who counted it, and what the gap was. Adjustments happen where they belong: in the system of record.
Stocktakes and the AI assistant
Once a stocktake is complete, the variance becomes data the AI assistant can reason about. Ask which vendors had the most short rows over the last quarter, or which categories drift fastest between counts, and the assistant answers from the same audit-trailed records. The assistant never adjusts inventory on its own - that boundary stays intact - but it makes the variance history queryable.
Frequently asked questions
Does Vendee Pro adjust my POS inventory automatically when I finish a stocktake?
No. Stock takes in Vendee Pro are report-only by design. We snapshot your POS mirror, surface the variances, and stop. You review the report and decide what to adjust inside the POS that runs your business. Nothing writes back to Shopify or Heartland Retail without your explicit action.
Can I scope a stocktake to a single brand or category?
Yes. Pick a location first, then optionally narrow to a vendor, category, or product type. Vendee Pro snapshots only the variants in scope so the count finishes in minutes instead of taking the whole floor offline.
Do I need a hardware barcode scanner?
No. The scan input is a plain focused text field that accepts SKU or barcode and submits on Enter, so any USB or Bluetooth keyboard-wedge barcode scanner plugs in and works without setup, +1 per beep. You can also type counts directly into rows or use the per-row plus / minus buttons if you don’t have a scanner handy.
Can multiple staff count at the same time?
Yes. Multiple sub-users can work on the same stocktake concurrently. Every counted row records who scanned it and when, so you can audit who counted what after the fact.
How does the “didn’t scan” report work?
It is the most useful filter on the variance screen. It shows SKUs that your POS thinks you have on hand but that you never scanned during the count. Those are usually the items actually sitting on the shelf that the team walked past, so it tells you exactly where to look on a second pass.
Can I export the variance report?
Yes. Any of the five filter tabs (All, Not counted, Didn’t scan, Variances, Matches) can be exported to CSV. The export includes vendor, category, system quantity, counted quantity, variance, status, and the user who counted each row.
What plans include stock takes?
Stock takes are a Professional-plan feature. The Free, Basic, and Premium tiers do not include the variance dashboard or the multi-counter workflow.
Stop guessing what’s on the shelf.
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