Buying for more than one store
Each PO has one delivery location, usually your warehouse. Once the goods are received there, each store gets its share through its own stock transfer: completing a transfer moves the units out of the warehouse and into the store, and your POS updates at both locations in one step. When a vendor ships straight to your stores, write one PO per store. Stock transfers →
Receipts apply against the line they belong to, so the right location’s on-hand goes up when the goods arrive. The PO, the receipts, and the on-hand changes that push back to your POS all link to the same order, with one continuous audit trail.
Landed cost tracked per line
Landed cost is the unit cost you actually pay once freight is layered on top of the wholesale price. Vendee Pro records a per-unit shipping cost alongside the wholesale price on every PO line, plus whole-PO freight at the order level. The PO display surfaces both: line totals at wholesale, distributed shipping per line, and a landed subtotal that sums them together, with discounts and tax reflected in the order total.
Vendor-spend, margin, OTB, and inventory-valuation rollups today use wholesale price only so cross-PO aggregates compare apples-to-apples even when freight terms differ by vendor. If you want those aggregates to absorb freight, set wholesale to the landed unit cost at PO time, or budget at a level that accounts for typical freight.
Partial receiving without the chaos
Vendors send what they can ship. That rarely matches what you ordered. Vendee Pro handles partial receipts as a normal flow rather than an exception:
- Receive what arrived. Mark each line by quantity received, including zero for backorders.
- Carry the remainder. The PO stays open for the unreceived portion. Subsequent shipments receive against the same PO with the same audit trail.
- Cancel a backorder cleanly. If the vendor confirms a line is not coming, mark it cancelled. The PO updates its open commitment, and your OTB is freed up the same minute.
Undo on receipts
Receiving mistakes happen. The wrong PO got scanned, the count was off by a case, the warehouse hit the button before the box was actually opened. Vendee Pro lets you undo a receipt cleanly: the system rolls back the line’s received quantity, recomputes the PO status (a fully-received PO flips back to partial), and records the undo on the timeline so the trail stays intact. If the receipt was already synced to your POS, the next Sync to POS takes those units back out, so both systems end up agreeing.
Buy history on every product
Every product carries the full chronological list of POs it has appeared on, with wholesale cost, quantity, vendor, and receive status. Six months later, when you ask "when did we last buy this and what did we pay," the answer is one click away.
Duplicate a past PO to start the next one
The most reliable way to write a reorder PO is to start from the last one. Vendee Pro’s Duplicate PO action copies every line (product, variant, qty, prices, destination location) into a fresh draft PO you can edit and submit. The AI assistant supports the same action — a chat prompt like “reorder PO 1041 with the same lines” produces a confirm-card you approve.
Multi-currency, snapshotted at submit
POs can be placed in any supported source currency. While the PO is a draft, the FX rate floats and updates as you edit. At submit, the rate is frozen and every cost, price, and total is snapshotted in your store’s home currency. Cross-PO reports read those frozen values, so historical aggregates don’t move when live FX moves.
Audit trail you can actually use
Every state change on a PO is logged: created, edited, submitted, partially received, fully received, cancelled, reopened. The audit trail records who did what and when. For owners with multiple buyers, for accountants reconciling the books, and for your own memory three quarters from now, that record is gold.
Frequently asked questions
Can I edit a purchase order after I’ve submitted it to the vendor?
Yes. Edits to submitted POs are tracked in the audit log so you have a clear record of the change. If the PO has been partially received, the system protects the received quantities and lets you edit only the open portion.
How does Vendee Pro track landed cost?
Each PO line carries a wholesale price and a per-unit shipping cost; their sum is the landed unit cost displayed on the PO. The PO also carries order-level freight for whole-shipment shipping (included in the PO grand total). Cross-PO aggregates — vendor spend, margin, OTB, inventory valuation — roll up on wholesale price only today, so set wholesale to the landed unit cost at PO time if you want those aggregates to include freight.
What happens if a vendor sends more than I ordered?
You can receive over the ordered quantity by flagging the receipt as an overage. Vendee Pro fills remaining capacity first, then records the excess as a separate receiving record marked as an overage in the audit trail.
Can I edit a receipt after the fact?
Yes. A receipt’s quantity, destination location, and notes can be edited. The edit keeps the PO status and the audit trail consistent, and if the receipt was already synced, the next Sync to POS sends just the difference.
Does the PO module work with Shopify?
Yes. POs target locations that map to your Shopify locations. When you receive a PO, one click on Sync to POS adds the received units at the right location in the connected system. Heartland Retail works the same way and is live today; Lightspeed Retail (R-Series) and more are on the roadmap.
Write your next PO in Vendee Pro.
Start on Basic, then upgrade to Professional to connect a store and write your first purchase order.
Get Started