Purchase orders that match how retail actually works.

One PO, multiple locations

If you buy for more than one store, you know the spreadsheet ritual: write the order, then split it into separate POs by location, then reconcile receipts by hand. Vendee Pro handles the multi-location case as a first-class concept. A single purchase order can target several locations in one document, with quantities allocated at the line level. The vendor sees one clean order. Your receiving team sees the right split when the boxes arrive.

When goods come in, you can split a partial receipt across locations, and Vendee Pro automatically generates the transfer drafts to move stock from the receiving location to the others. No double entry. No silent inventory drift. The PO, the receipts, the transfers, and the inventory adjustments all link back to the same order.

Landed cost tracked per line

Landed cost is the unit cost you actually pay once freight, duties, and brokerage are layered on top of the wholesale price. It is what your margin math depends on, and it is what most PO tools quietly ignore. Vendee Pro records a per-unit shipping cost alongside the wholesale price on each PO line. Line totals, inventory valuation, and vendor-level spend all use wholesale + shipping-per-unit as the landed figure.

That means your margin reports and your reorder math are anchored to a number that includes the freight. Exports, PDF templates, and the vendor scorecard all surface the landed figure when you ask for it.

Partial receiving without the chaos

Vendors send what they can ship. That rarely matches what you ordered. Vendee Pro handles partial receipts as a normal flow rather than an exception:

• Receive what arrived. Mark each line by quantity received, including zero for backorders.
• Split across locations. If the PO targeted multiple locations, choose how to split the partial. Vendee Pro auto-creates the transfer drafts so stock can be moved.
• Carry the remainder. The PO stays open for the unreceived portion. Subsequent shipments receive against the same PO with the same audit trail.
• Cancel a backorder cleanly. If the vendor confirms a line is not coming, mark it cancelled. The PO updates its open commitment, and your OTB is freed up the same minute.

Undo on receipts

Receiving mistakes happen. The wrong PO got scanned, the count was off by a case, the warehouse hit the button before the box was actually opened. Vendee Pro lets you undo any receipt cleanly. The system reverses the inventory adjustments, restores the PO line to its prior state, and keeps the original action in the audit log so the trail is intact. You don’t need to manually adjust inventory back, recreate the PO, or rebuild a transfer.

Buy history on every product

Every product carries the full chronological list of POs it has appeared on, with the landed cost, the quantity, the vendor, and the receive status of each one. Six months later, when you ask "when did we last buy this and what did we pay," the answer is one click away.

Audit trail you can actually use

Every state change on a PO is logged: created, edited, submitted, partially received, fully received, cancelled, reopened. The audit trail records who did what and when. For owners with multiple buyers, for accountants reconciling the books, and for your own memory three quarters from now, that record is gold.

Frequently asked questions