The vendor record
Each vendor in Vendee Pro carries the data that actually drives buying decisions: name and slug, website, contact email and phone, address, default lead time in days, default currency, payment terms, minimum order amount, and internal notes. The record is joined to the full history of every PO and product associated with the vendor. When you start a new PO, the vendor’s lead time and currency populate automatically.
Suppliers vs vendors
Vendee Pro distinguishes between vendors (the brand whose product you’re selling) and suppliers (the entity that actually ships and invoices, which is sometimes the same entity and sometimes not). The distinction matters when you buy a vendor’s line through a distributor or showroom. Both are tracked, both can carry their own lead time and terms, and reports can roll up by either dimension.
Lead time, used everywhere
The lead-time field on the vendor record is not just a label. It feeds into reorder rule calculations, demand forecast pacing, and OTB timing. If a vendor moves from 14 days to 21 days, change one number and the reorder math updates everywhere. The system uses the latest lead time on file to project when a PO submitted today would land on your shelves.
Vendor performance, automatically
Vendee Pro builds a vendor profile from the data the PO module already collects. The vendor page surfaces:
- Open POs. Count and total landed value of POs currently submitted or partially received.
- Lifetime spend. Landed cost of every received PO with this vendor.
- 90-day spend. Trailing 90-day landed cost of received POs.
- On-time rate. Percentage of POs whose first receipt landed on or before the expected arrival date.
- Average lead time. Days from PO submission to first receipt, averaged across the vendor’s history.
- Spend-by-month trend. Last 12 months of committed spend.
- Top categories. Categories sourced from this vendor, ranked by spend.
- Product count. Distinct products associated with the vendor.
These metrics are not a vanity dashboard. Use them when negotiating terms, deciding whether to renew a brand, or evaluating a new supplier against an incumbent. Deeper vendor reports (Vendor Performance, Vendor Spend Trend, Vendor Concentration, Vendor Price Changes) live in the reports library.
Price history
Every cost change against a vendor’s products is recorded. Pull up a SKU and see what you paid each time you bought it, with the date and the PO that set the price. Negotiations get easier when you have the receipts.
Vendor-level spend at a glance
The vendor profile shows committed and received dollars in real time. Open-to-buy budgets are set at the category + location + month level; the vendor page answers the complementary question of who you’re spending with and how that spend is trending. Read more about OTB →
Frequently asked questions
Can I import existing vendors from a spreadsheet?
Yes. Vendor import accepts CSV, with optional fields for lead time, currency, terms, and contact information.
Does the system handle multi-currency vendors?
Yes. Vendor records carry a default currency, and POs in that vendor’s currency keep the original amounts. Reporting can roll up to a base currency using exchange rates.
Does Vendee Pro distinguish vendors from suppliers?
Yes. Suppliers are tracked as a separate entity with their own profile, PO history, and performance metrics. This matters when you buy a brand’s line through a distributor or showroom; both the vendor and the supplier are recorded.
How is on-time rate calculated?
For each PO with an expected arrival date, on-time means the first receipt landed on or before that date. The rate is the count of on-time POs divided by the count of POs with both an expected date and at least one receipt.
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