The vendor record
Each vendor in Vendee Pro carries the data that actually drives buying decisions: name, slug, contact name / email / phone, website, address (street, city, state, zip, country), default lead time in days, default currency, payment terms, minimum order amount, default shipping cost, default discount %, default tax rate, reorder discount %, and internal notes. The record is joined to the full history of every PO and product associated with the vendor; when you start a new PO, the vendor or supplier’s default currency, shipping, discount, and tax pre-populate the header (each overridable per PO).
Suppliers vs vendors
Vendee Pro distinguishes between vendors (the brand whose product you’re selling) and suppliers (the entity that actually ships and invoices, which is sometimes the same entity and sometimes not). The distinction matters when you buy a vendor’s line through a distributor or showroom. Both are tracked, both can carry their own lead time and terms, and reports can roll up by either dimension.
Lead time, used where it counts
The supplier’s lead-time field defaults the expected arrival date on every new PO (order date + lead time), and the replenishment dashboard uses it to flag urgent SKUs (days-of-supply below lead time). On the Vendor Performance report, lead time is computed empirically as the average days from order date to the last receipt — so you can see the gap between what each vendor promises and what they actually deliver.
Vendor performance, automatically
Vendee Pro builds a vendor profile from the data the PO module already collects. The vendor page surfaces:
- Open PO count + landed value. POs currently submitted or partially received, valued at landed subtotal (wholesale + distributed shipping) in your store’s destination currency.
- Lifetime landed spend. Landed subtotal of every received PO with this vendor.
- Trailing 90-day landed spend. Same calculation, last 90 days only.
- On-time rate. Percentage of POs whose last receipt landed on or before
expected_arrival_date. - Average lead time. Empirical days from
order_dateto the last receipt, averaged across the vendor’s PO history. - Spend-by-month trend. Last 12 months of wholesale spend, in the store’s destination currency.
- Top categories. Categories sourced from this vendor on received POs, ranked by wholesale spend.
- Product count. Distinct products associated with the vendor.
- Recent POs. Filterable list of recent POs with status counts in each filter chip.
- Contacts. People at the vendor, primary contact pinned to the top for PO email defaults.
These metrics are not a vanity dashboard. Use them when negotiating terms, deciding whether to renew a brand, or evaluating a new supplier against an incumbent. Deeper vendor reports (Vendor Performance, Vendor Spend Trend, Vendor Concentration, Vendor Price Changes) live in the reports library.
Price history
Every cost change against a vendor’s products is recorded. Pull up a SKU and see what you paid each time you bought it, with the date and the PO that set the price. Negotiations get easier when you have the receipts.
Vendor-level spend at a glance
The vendor profile shows committed and received dollars in real time. Open-to-buy budgets are set at the category + location + month level; the vendor page answers the complementary question of who you’re spending with and how that spend is trending. Read more about OTB →
Frequently asked questions
Can I import existing vendors?
You can create vendors and suppliers one at a time from the Settings tab. The AI assistant can also extract a vendor or supplier record from a business card, letterhead, or vendor PDF attachment and propose a create that you confirm. A bulk CSV vendor import is not currently a native flow — contact us if you need one and we’ll talk through the migration.
Does the system handle multi-currency vendors?
Yes. Vendor and supplier records carry a default currency. POs placed in a foreign currency keep the original line amounts; at PO submit, an FX rate is snapshotted (fx_captured_at) and wholesale_price_base, retail_price_base, shipping_cost_per_unit_base, subtotal_base, and total_base are written in the store’s destination currency so cross-PO reports roll up apples-to-apples.
Does Vendee Pro distinguish vendors from suppliers?
Yes. Vendors (brands) and suppliers (the entity that actually ships and invoices) are separate entities. Each carries its own contact, lead time, currency, terms, and PO history. A supplier can be linked to a vendor (e.g. distributor for a brand) so the right PO defaults pre-fill when you pick either one.
How is on-time rate calculated?
For each PO with an expected_arrival_date, on-time means the last receipt landed on or before that date. The rate is the count of on-time POs divided by the count of POs with both an expected date and at least one receipt. Same calculation drives the Vendor Performance report.
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